Correct a text before sending: the essential checks
Before sending a text, check spelling, names, figures, links and presentation with a short repeatable process that catches high-impact errors.
The final review before sending does not need to be long, but it should be ordered. The most damaging mistakes are often simple: a wrong name, figure, link or last-minute edit.
A short repeatable checklist is more reliable than one rushed general read.
Table of contents
Review the subject, title and opening lines
These elements establish context immediately. Make sure they still match the final version and that the recipient or greeting is correct. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Verify names, dates, figures and references
Check information against its source rather than memory. A factual error can matter more than a spelling mistake. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Run a spelling and punctuation pass
Do this after the content is stable. Automated checking can help, but inspect changes involving names and specialist terms. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Test links and the final format
Open URLs, verify attachments and inspect the real email, document or CMS view. Copying and exporting can introduce new problems. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Read once from the recipient’s perspective
Confirm that the reader can understand what they need to know or do. If you make a late edit, reread at least the full paragraph around it. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
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