Prepare clean text before publication
Prepare text for publication by checking content, cleanup, typography, spelling, links and the actual rendered version in a clear sequence.
Pre-publication review combines several different checks: factual content, technical cleanliness, language, links and final rendering. Mixing them together makes repeated work more likely.
Use a stable order so important content issues are settled before presentation details.
Table of contents
Validate content before presentation
Check names, facts, figures, dates and quotations before polishing typography. Compare the result with the original before reusing it. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Clean the source
Remove inherited styles and artificial breaks while preserving genuine paragraphs and useful structure. Check names, numbers and technical strings separately. Review the affected passage in its real context so the change still fits the rest of the text rather than looking correct in isolation.
Review spelling and typography
Once content is stable, run language and presentation checks and inspect names, domain terms and multilingual passages separately. Check names, numbers and technical strings separately. If the content contains names, numbers or technical strings, check those separately before keeping the resulting version.
Test links and associated resources
Open URLs, verify captions and files, and make sure linked resources are the ones intended for publication. Check names, numbers and technical strings separately. A focused review is usually more useful than rereading everything when the operation only changes one specific part of the text.
Preview the actual published version
Review the content in the CMS, email or final document, including mobile rendering where relevant. Compare the result with the original before reusing it. Review the affected passage in its real context so the change still fits the rest of the text rather than looking correct in isolation.
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Frequently asked questions
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